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1. Go to MyApps .
2. If it’s not in your usual section of applications available, scroll down to “Apps” at the bottom and find Forms in the list.
3. To create a new Form, click “New Form” at the top of the page.
a. Be careful to not click “New Quiz”.
4. Enter the title of the Form.
a. This will save it to your OneDrive with this title.
5. Enter the description if needed.
a. We suggest doing this so everyone using the Forms is on the same page.
6. Click “Quick Create” and choose the type of question you’re creating.
a. For “yes or no” voting, click “Choice”.
i. Type in the question.
ii. Fill in options 1 and 2 as “yes” and “no”
iii. You can add more options if needed.
iv. For this situation, do not click “Add “Other” option.
7. At the bottom of the section for the question, there are toggle options:
a. “Multiple answers”
i. Keep this off if you only want one answer per question.
b. “Required”
i. Toggle this on to require answers before users can submit the Form.
8. There are three dots next to the toggle options. You do not need to change anything here.
a. The options are to shuffle the questions, add drop-down menus, add subtitles, and add branching. These will complicate the voting process, so we suggest not changing them.
9. If you are adding more questions, click “Add new question” and repeat steps 6-8.
10. If creating this Form online, it will automatically save any changes you make.
11. When done creating all the questions, click “Settings” at the top of the page. It’s usually a couple buttons away from “Collect responses”.
a. “Who can fill out this form”
i. For University meetings (ex: Faculty Senate), we suggest choosing “Specific people in University of Houston-Victoria can respond”.
ii. Once chosen, make sure “Record name” and “One response per person” is checked.
b. “Options for responses”
i. “Accept responses”: You are actively accepting responses as soon as published.
ii. “Start date” and “End date”: Choose when to open and close the response window for this Form.
1. If choosing one, we suggest choosing both for ease of use.
iii. “Set time duration”: Only check if you want someone to respond to the Form within a set time of opening the form. This will give any users a time limit and automatically send responses when the timer is up.
1. We do not suggest checking this.
iv. “Shuffle questions”: We suggest not checking this.
v. “Disable question number for respondents”: We suggest not checking this to keep it simplified.
vi. “Show a progress bar”: By default, this will be disabled unless you have a multi-page Form.
vii. “Hide Submit another response”: After the above instructions while creating the questions, this will automatically be checked by default.
viii. “Customize thank you message”: If you’d like to send a thank you message once users have submitted, you can do so by checking the box and typing your message.
ix. “Allow respondents to save their responses”: By default, this is checked and we suggest leaving it checked.
1. If it’s checked, there will be another option, “Allow respondents to edit their responses”. We suggest leaving this unchecked unless you want them to be able to change their answers.
c. “Response receipts”
i. “Allow receipts of responses after submission”: We suggest leaving this off to keep it simple for Form creators.
ii. “Get email notification of each response”: If you would like an email to be sent to another user’s email anytime a response is submitted, check this box.
1. Yours is automatically sent an email when responses are submitted.
2. If you’d like a co-organizer or co-worker to receive emails as well, add their emails here.